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Parent Process for New Student Enrollment

You must have a parent portal login throughout your students’ enrollment at Hilldale Public School in order to complete new enrollments, update information, complete pre-enrollments for current students and have the option to pay online for lunches. You can request this on the login page. The Parent login is different than a Student login.

  • Go to http://www.hilldale.k12.ok.us
  • Click on Gradebook/Parent Portal (in Quick Links on right)
  • Login using parent's username and password
  • Click on Student Records Portal
    • You should see an icon or picture of each of your children currently attending Hilldale Public School. 
    • If you have no students currently enrolled you will just see Add a New student
  • Click on Add a New Student
  • Add all required information and click continue at the top of the page.
  • In Relations tab, the Primary Contact must have an email in order for the application to post
  • You will need to go to the documents page
    • Complete the required documents
    • Upload the required documents
  • Save and Submit to Site

The enrollment center will review your application:

  • To confirm your address is within Hilldale School district
  • To see that all required documents are uploaded
  • If all information is complete and required documents are uploaded, the application will be confirmed and the application will be posted to the site.
  • You can tell the status of your application by the message in parentheses.  {Ex.  New Student (started)  New Student (submitted) } You will also receive an email saying your child has been posted.

The choices listed in Student Records over the year may be:

  1. Add new student (this is ONLY for students not currently attending Hilldale Public Schools).
  2. Enroll 2021-2022 (this is for current students to pre-enroll for the upcoming school year).
  3. Update (this is if you've moved houses, need to change a phone number, email, or any other personal information during the school year after you've already enrolled your child).

A few hints:

  • CHECK ALL information on your contacts by clicking on the Update button. It is vital that every parent checks this information as we need to confirm all information to be sure it is up-to-date and most of all correct after the transfer to the parent portal.
  • You will complete one student at a time. If you have multiple children, once the first one is done, under the Relationships tab for each additional child, click on "Clear and Copy relations from another child." This will allow you to use the same contact information without retyping.

Under the documents tab:

  • Upload one bill to confirm your residency (if your student is on a transfer you must still upload one bill so we can confirm you still live at the address we have on record). The address on the bill must match the parent/guardian's address under the Relationships tab.
  • If you have trouble with any document, you can print it, fill it out by hand, and upload it on the Other Documents space.
  • If you cannot get your bill to upload, we suggest taking a picture with your phone or downloading the bill directly from the utility website (if available).

If you have any issues, get any errors, or just have general questions, please reach out to us. This is a new process for our district. We will work through this process and perfect it together.


Contact Information

Enrollment Center
Janet Johnson Email 918-683-0273 ext. 262
Sally Mahaffey Email 918-683-9167 ext. 430
Erin Parker Email 918-683-1101 ext. 421
Middle School
Ashley Wendorf Email 918-683-0763 ext. 236
Staci Hoffman Email 918-683-0763 ext. 220
High School
Amber Roberts Email 918-683-3253 ext. 227


Hilldale Public Schools313 E Peak Blvd.Muskogee, OK  74403


This institution is an equal opportunity provider.

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